We are currently looking for an Administration Coordinator to join our team for a one-year fixed-term contract starting in November 2023 to replace a maternity leave.

Role

Working closely with the studio’s founders, the Administration Coordinator will provide administrative support and act as a resource person in accounting and human resources.

Responsibilities

HR :

· Process payroll every 2 weeks in collaboration with the administrative manager;

· Manage benefits program (RRSP, group insurance and EAP);

· Coordinate annual performance appraisals;

· Coordinate the recruitment process in collaboration with the Managers;

· Coordinate training activities;

· Maintain and update employee files;

· Participate in the OHS Committee;

· Ensure compliance with internal HR policies;

· Provide support to Team Leaders and Founders on established HR policies and best practices to ensure healthy working environment;

· Participate in the organization of corporate events and the Social Club;

· Complete annual year-end declarations (Sommaire 1, CNESST and 1% Formation) and produce T4s and REL1s.

Accounting :

· Follow up on invoices and make payments;

· Do month ends and verify monthly financial statements;

· Complete monthly GST/QST returns and other government reports;

· Calculate quarterly royalties and process non-resident tax payments;

· Update and monitor cash flow;

· Prepare annual tax returns;

· Prepare year-end documents for external auditors to prepare annual financial statements;

· Participate in the preparation of Multimedia Credits and CMF.

Skills and profile required

· Mastery of the complete accounting cycle (including month-ends and year-ends);

· Experience in the video game industry or related field (asset);

· Relevant experience in a similar position in an SME;

· Graduate degree in accounting, HR or administration;

· Ability to manage multiple files and establish priorities;

· Analytical and problem-solving skills;

· Resourcefulness, autonomy and leadership skills;

· Excellent interpersonal skills;

· Bilingual French/English, both written and spoken.

What we offer

· A dynamic and stimulating work environment;

· A talented and passionate team;

· A complete group insurance program;

· A group RRSP;

· An employee and immediate family assistance program with telemedicine and mental health;

· A flexible 37.5 hours work per week to accommodate your family obligations;

· A social club that organizes colorful activities and entertainment;

· The position offers the possibility to work from home, on a hybrid schedule.